Ever heard of Parkinson’s Law? You know, the one that claims work expands to fit the time available?
Well, I’ve got a new law to propose – let’s call it the “I Need More” Law. It goes something like this: Whenever you plan a task and allocate a specific amount of time to it, you almost always discover that you need more time than initially thought.
Bonjour, in this video, I want to discuss a challenge most people have when they try to plan their time.
Many leaders I work with make the mistake to only use the calendar to book meeting with others. During the Work Smarter: Live Better journey we undertook, I advocate for a crucial mindset shift – your calendar should be filled with appointments with yourself. Here’s a tip I constantly stress when working with leaders – use your calendar for “me time.” Block out dedicated time to think, plan, and execute tasks on your own.
Now, a question that often comes up is, “Cyril, I like the concept, but I struggle to estimate how much time I need for a specific task? I blocked off 30 minutes for something, and 30 minutes later, I realize I needed 45 minutes or even an hour.” It’s a valid concern.
Here are two key points to consider:
1. Trying to Estimate is Better Than Not Estimating at All
Even if your time estimation isn’t always spot-on, making an attempt and blocking that time in your calendar is far better than leaving it unplanned. Starting somewhere is crucial.
2. You Will Improve Over Time
I’ve been planning my time like this for more than 20 years, and I still don’t get it perfect every time. There are days when a task takes longer than expected. But guess what? With practice, you get better.
There’s something almost magical about dedicating time to essential projects consistently. After a few weeks, you’ll start to see tangible progress.
So, don’t let the uncertainty of time estimates stop you from embracing this vital principle – scheduling specific meetings with yourself in your calendar.
This is this week’s Work Smarter: Live Better tip. Wishing you a lovely day ahead!
A bientôt,
Cyril
